Privacy policy

The details

Who I am

Waymark Studio is run by me, Cody Stevens, in Auckland, New Zealand. I'm responsible for the details you send through this site, and I'm the privacy officer under the Privacy Act 2020. You can reach me at cody@waymarkstudio.co.nz.

What I collect

Only what you type into one of the forms on this site:

• Contact form: your name and email, plus anything else you choose to tell me: your business name, what kind of business it is, where your website is at, and your message.
• Free audit form (on the home page and the audit page): your name, your website address and your email.
• Prints sign-up (on the photography page): your email.

Every form also has a mailing list tickbox. It starts unticked, and I only know your answer if you tick it.

What I use it for

• To reply to you, and to do what you asked for: a quote, an audit, or an answer.
• To follow up with you about that enquiry.
• For a prints sign-up, to send you one email when prints are ready.
• If you ticked the box, to send you the occasional email from Waymark Studio.
• If you become a client, to do the job, invoice you, and keep the records the law asks me to.

Where your details go

I use a few services to run this site and my email. They handle your details on my behalf, not for their own use, and some of them store data outside New Zealand:

• Web3Forms passes what you type into a form on to my email. Its documentation says it doesn't keep form submissions, that its servers are in the United States, and that its server logs are deleted about every two months. It's run by Web3Creative, a business based in India.
• Google Workspace runs my email, so that's where your message ends up and where I keep it.
• Cloudflare hosts this website and counts visits to it (more on that below).

Cookies and visit counts

This site doesn't set any cookies. I use Cloudflare Web Analytics to see how many people visit and which pages they read. Cloudflare says it does this without cookies or anything stored on your device, and without fingerprinting you. I see totals, not who you are.

The mailing list

You're only on it if you ticked the box. Every email I send to it has a way to unsubscribe, and you can also just email me and ask to come off. Following up about your own enquiry isn't the mailing list, and you don't need to tick anything for that.

How long I keep it

• Enquiries and audit requests that don't turn into work: two years, then I delete them.
• Clients: for as long as we work together, then seven years, which is how long New Zealand tax law says business records have to be kept.
• Prints sign-ups: until I've sent the "prints are ready" email, then deleted, unless you also ticked the mailing list box.
• The mailing list: until you unsubscribe.

Keeping it safe

Your details sit in my email account, which only I use and which is protected with 2-step verification. Nobody else at Waymark Studio sees them, because there's nobody else. I don't buy, sell or swap lists.

Your rights

Under the Privacy Act 2020 you can ask me what I hold about you, ask me to correct it, or ask me to delete it. Email cody@waymarkstudio.co.nz. I'll reply as soon as I can, and within 20 working days, which is the most the Act allows.

If you're not happy with how I've handled your details, tell me first so I can put it right. You can also complain to the Office of the Privacy Commissioner at privacy.org.nz.

If this changes

If I change how I handle your details, I'll update this page and the date at the top.